Do I Need To Keep Copies Of Documents I Notarize?

By NNA Staff on December 13, 2019

Reprint on a great article!!!!!! If the ID presented by signer does not have a picture, should I keep a copy of the documents being notarized? — M.H., New York

No. A Notary should never keep copies of a signer’s document. That’s what a Notary journal is for. While New York does not require a photograph to be on an identification presented, it is always a best practice to request an ID that has a photo and signature.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PT.

This how is how I stay on top of my job in making sure documents are filled out and handled correctly. Although no one is perfect I do my best to make as less mistakes as possible to avoid legal ramifications. Staying current with notary updates is a plus in this profession. Staying current with your certifications is a must.

My Notary Commission Information:

• Notary Commission
  New JerseyExpires Jan 19, 2021

MY NNA PROGRAMS

• NNA Membership Expires Mar 31, 2020
• Errors & Omissions Insurance
  New Jersey: $100,000 coverage Expires Apr 11, 2020
• Background Screening Passed Apr 13, 2019

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